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Does a Defibrillator Stop or Start the Heart

The Importance of AED Program Management

Most people probably never think about their place of work as a potential location for a cardiac event. In reality, it’s the leading cause of death in the workplace and can happen at any time, even to healthy employees. That’s why you need an automated external defibrillator also known as an AED. These life-saving devices can make the difference between life and death for you and your employees. However, just having an AED on hand isn’t enough. We will walk you through the most important aspects of implementing a rock-solid AED compliance program for new or existing AED owners.

AED (automated external defibrillator) program management refers to the processes used to plan, implement, and evaluate a system for tracking, storing, and distributing AEDs in order to ensure that they are quickly available when needed. In order to develop an effective AED program management plan, it is essential to consider several key factors, including the local and state AED laws, the availability of AEDs and trained personnel in the program coverage area, as well as any existing policies or protocols related to AED use.

When creating an AED program management plan, it is also important to consider how potential volunteers will be recruited, trained, and supported, as well as how the program will be evaluated over time to ensure that it is meeting its objectives. Some key elements to consider when developing an AED program management plan may include a written protocol for responding to cardiac events, a system for tracking and maintaining AEDs and other medical supplies, guidelines for educating local staff members and community members about sudden***

What is AED management and why is it important?

AED program management service refers to the process of overseeing and managing an automated external defibrillator (AED) program within a business, or organization. This involves ensuring that AEDs are available where they are needed, making sure that staff have access to training on how to use these devices, and tracking the performance of AEDs in order to identify any issues or opportunities for improvement as well as following all AED state laws and their required compliance requirements.

What is AED management and why is it important

While AED program mangement is a critical component of saving lives during cardiac emergencies, it is often overlooked or neglected due to competing priorities within busy organizations. However, by ensuring that all aspects of AED ownership are effectively managed, organizations can significantly improve the likelihood of a positive sudden cardiac arrest victim outcome during these emergencies. Whether through the use of dedicated AED program management software or through careful monitoring and evaluation of existing systems, organizations that prioritize AED program management can help to provide a critical layer of protection for patients facing cardiac events.

American Heart Association Recommendations for AED ownership

The American Heart Association recommends that all publically accessible facilities and organizations, such as schools and businesses, maintain an automated external defibrillator (AED) on-site. The use of AEDs has been shown to improve survival rates in sudden cardiac arrest events by increasing the likelihood that a victim’s heart can be successfully restored to its normal rhythm.

American Heart Association Recommendations for AED ownership

There are several important factors to consider when deciding whether or not to purchase and maintain an AED on-site, including the type of facility, available budget, and staff training requirements. Facility managers should take these factors into account when making a decision regarding their organization’s AED needs and policies. Additionally, it is important to know your

state’s AED Laws and requirements. In addition to making a decision about whether or not to purchase an AED, facility managers must also ensure that they are in compliance with state AED laws and requirements. These laws vary depending on location, so it is essential for managers to become familiar with their specific state’s statutes regarding AED ownership and usage. Understanding these requirements is a crucial step in ensuring that facility managers provide their organization with the best possible protection against sudden cardiac arrest.

Overall, proper planning and preparation regarding AED ownership are critical to ensuring a safe environment for employees and visitors. Given the potentially life-saving benefits of an AED, it is well worth the time and effort required to assess your organization’s needs and develop a comprehensive AED plan. With the right knowledge and resources, facility managers can work to ensure that their organization’s staff and visitors are protected from sudden cardiac arrest.

State AED Laws

Each state has its own state Automated External Defibrillator laws. The AED management program laws are the guidelines and regulations set by each state that pertain to the use of an AED. These laws generally cover the following categories:

  • AED Readiness & Maintenance
  • Training Requirements
  • AED Program Registration
  • AED Registration Placement Reporting
  • Medical Direction Requirements (Physician Oversight)
  • AED Use Reporting (Post Event Reporting)
  • AED Program Documentation & identification of AED Managers

AED Program Management software provides valuable guidance to help you comply with federal and state laws which vary widely from state to state, depending on a number of different factors. This includes things like the types of organizations that are required to have an AED on-site, as well as who is responsible for maintaining and operating the device.

State AED Laws

In general, most states require that certain types of organizations or facilities have an AED on-site, including schools, healthcare facilities, and businesses. Additionally, many states require that the organization or facility implementing an AED management program have a designated person who is responsible for managing the device and overseeing its use in emergency situations.

Our AED USA program management software program is called AEDMD Plus and can help you navigate these complex requirements and ensure that your AED in compliance with federal and state laws. Our team of experts will work with you to identify the specific requirements for your organization, as well as provide guidance on best practices for implementing an effective AED management plan. We also offer ongoing support to help you track device performance and maintenance. These tools can help to track AED device locations, keep records of maintenance and training activities, and facilitate communication with local emergency responders in the event of a cardiac arrest incident.

Overall, state laws regarding AEDs vary widely, and it is important for organizations to understand their individual requirements to ensure that they are prepared to respond effectively in an emergency.

What key factors should be considered when developing an AED program management plan?

When developing an AED management plan, there are several key factors that should be considered. These include ensuring that the program is aligned with local and national protocols, identifying and training appropriate staff members to serve as AED coordinators, establishing a clear chain of command for responding to cardiac emergencies, and creating a system for tracking and maintaining AED equipment. Additionally, it is important to consider the specific needs of your target population and to ensure that your program addresses these needs effectively.

Overall, an effective AED management plan should be comprehensive, well-planned, and tailored to meet the unique needs of your community or organization. By carefully considering these key factors, you can help ensure that your AED solution is well-designed and effective in improving cardiac emergency response times.

How do you go about recruiting and training volunteers for your AED program, and what support mechanisms are needed to help them succeed?

One of the most important aspects of an effective AED program is recruiting and training volunteers to support the program. This requires creating a dedicated team of individuals who are committed to helping save lives in their organization and providing them with the necessary training and support to be successful.

There are several key steps that you should follow when recruiting and training your volunteers. First, you should begin by identifying the core needs of your program and defining the roles that will be required to support it. This may include roles such as AED coordinators, first responders, administrators, or other positions that are specific to your organization or community.

Once you have identified these roles, the next step is to develop a comprehensive recruitment and training plan. This may include posting job openings, advertising the program to your target audience, or reaching out to local organizations for support. You may also need to provide some initial training or orientation sessions to help volunteers get started, followed by more extensive training that is specific to their role in the AED program.

How do you evaluate your AED program over time, and what steps can you take to ensure that it continues to meet its objectives?

One way to evaluate the success of your AED program over time is to consider whether it has met its original objectives. Common objectives for AED oversight may include reducing response times, increasing bystander CPR rates, and improving survival rates following cardiac arrest.

How do you evaluate your AED program over time

To assess whether your AED program is meeting these goals, you might consider evaluating relevant metrics such as:

  • The average response time of your emergency responders;
  • The percentage of cardiac arrests that occur in public locations where AEDs are available, whether these cases have improved survival rates; and
  • The rate of bystander CPR among people who experience cardiac arrest in public locations; and
  • Have any state AED laws or requirements changed?

In addition to evaluating these key metrics, you may also want to consider ways to improve your AED program over time. For example, you might consider holding regular training sessions for staff members who use AEDs or enrolling in a mentorship program to gain additional expertise and support from other AED users. By taking steps like these, you can ensure that your AED solution continues to meet its objectives and provide the best possible care for those who experience cardiac arrest.

What are some key elements to consider when implementing an AED program management plan, such as written protocols, supply tracking systems, and educational materials?

One of the key elements to consider when implementing an AED program management plan is written protocols. These protocols should outline all of the steps necessary to respond to a cardiac emergency, including how to use the AED, what actions to take once the victim has been shocked, and how to obtain additional resources as needed.

Another important element to consider when developing an AED program management plan is the use of a supply tracking system. This system can help ensure that the AED and other supplies are always properly maintained and replaced as needed, which is critical for ensuring that the AED is available when it is needed.

Finally, effective educational materials should also be considered as part of an AED program management plan. These materials can help ensure that all staff members are properly trained in the use of the AED, as well as educated on recognizing and responding to cardiac emergencies. By taking these key elements into consideration when developing an AED program management plan, organizations can help ensure that they have a comprehensive and effective system in place for effectively managing their AED program.

Medical Direction & Oversight – AEDMD Plus

Automated External Defibrillators (AEDs) are regulated by the Federal Drug Administration (FDA) and are classified as Class III medical devices. Almost all AEDs require the purchaser to obtain a prescription from a physician under FDA rules.

Medical Direction and Oversight - AEDMD Plus

Most AED manufacturers in the US provide the initial prescription when a new device is purchased although the initial prescription does not satisfy the widely varying state laws regarding AED ownership and compliance. Ongoing maintenance checks, battery and pad expiration date management, and CPR/AED two-year certification training are all highly regulated for each state in the US as outlined in our AED State Law interactive database.

Our AEDMD Plus plan was designed by our team of AED Compliance Specialists and makes all state-specific requirements and legal requirements easy and automatic. We do the heavy lifting so you can make sure your AEDs are functioning properly and your entire AED program is compliant, so your state’s Good Samaritan Laws provide the protection they were created to deliver. Good Samaritan laws offer legal protection to anyone who gives reasonable assistance to those who are, or who they believe to be, injured, ill, in peril, or otherwise incapacitated. Each state provides different laws and requirements for AED management or ownership such as:

  • Local EMS AED Registration (local municipalities)
  • Physician Program Oversight & AED Prescription (Physician review)
  • CPR/AED Training Requirements
  • AED Maintenance & AED Inspections
  • AED Post-Use (Post Event) EMS Notifications
  • Tracking Expiration Dates for AED Pads and Batteries

Our system gives you the tools for meeting legal requirements for tracking items like failed AED inspections automatically as well as archiving all AED readiness checks and their outcome for ongoing tracking and proof of compliance.


In summary, AEDs are amazing technological devices that provide critical support to individuals experiencing cardiac emergencies. When developing an AED program management plan, it is important to include written protocols for responding to cardiac emergencies, a supply tracking system for maintaining and replacing the AED and other necessary supplies, and educational materials for staff training in the use of the AED. Additionally, it is important to work with a medical director or to ensure that your AED program is compliant with state law. At AED USA we can assist you with all your AED Program Management needs from one or all states including the District of Columbia. 

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