Temporary SurferSEO import page. This page is for content scoring/import only and is not the canonical article.

AED Inspection Tags and Readiness Documentation: What to Track

AED inspection tags and readiness documentation help organizations prove that an AED is not just installed, but actually being checked. A tag, log, or digital record should make it easy to see when the device was reviewed, who checked it, whether pads and batteries are current, and what corrective action is still open.

The best documentation system is simple enough for monthly use and detailed enough to catch the readiness gaps that matter: expired pads, battery warnings, missing accessories, blocked cabinets, unclear signage, and staff uncertainty.

What should an AED inspection tag include?

• AED location and device identifier.
• Inspection date and inspector initials.
• Readiness indicator or device status.
• Adult pad expiration date.
• Pediatric pad expiration date when pediatric pads are present.
• Battery status and replacement timeline.
• Cabinet, case, signage, and alarm condition.
• Response-kit contents such as gloves, scissors, razor, towel, and mask.
• Corrective action needed and completion date.

Inspection tag versus AED readiness log

An inspection tag is usually attached near the AED cabinet or case so a quick visual review shows the most recent check. A readiness log may live in a binder, spreadsheet, facility system, or AED program-management platform. Many organizations use both: the tag shows the last check at the device, while the log keeps a more complete record.

Why documentation matters

Documentation helps the organization create accountability. It also helps managers see patterns: one AED location may be checked consistently, while another is often missed; one device may need replacement supplies soon; one facility may have signage or cabinet-access issues.

In some settings, AED laws, internal policies, insurance expectations, or safety programs may also require inspection records. Requirements vary, so organizations should review the rules that apply to their state and facility type.

Monthly AED inspection documentation process

• Assign a primary AED inspection owner and backup.
• Check each AED on the same recurring schedule.
• Record findings immediately instead of relying on memory.
• Open a corrective-action item for expired or missing supplies.
• Close the loop when replacement pads, batteries, or accessories arrive.
• Review the full log quarterly or annually to identify recurring gaps.

Common documentation mistakes

Common problems include checking only the status light, ignoring pad expiration dates, failing to record missing accessories, using a tag that no one reviews, and not assigning corrective action after a failed check. The documentation should help the organization act, not simply create paperwork.

Frequently asked questions

How often should AED inspection tags be updated?

Many organizations update AED inspection tags monthly, with additional checks after a device is moved, used, serviced, or flagged by a warning indicator.

Is a paper AED inspection tag enough?

A paper tag can be useful, but multi-site programs often need a central log or digital process so managers can see all devices, dates, and open corrective actions.

What happens if the AED inspection fails?

The organization should document the issue, assign corrective action, and verify completion. If the issue affects readiness, the response team should know the device needs attention.